Tracking inventory

Inventory tells you what is on hand, what came in, what was used, and by whom - for feed, medications, eggs, chicks, and birds. It is shared by every vertical and keeps a running balance per site, so you always know when it is time to reorder.

Before you start

Make sure you have at least one site, and that your inventory items exist - a catalog row for each thing you stock, such as "Layer mash 18%" or "Newcastle vaccine". A manager sets these up; workers record movements against them.

Receive stock

When stock arrives, record it so the balance goes up.

1. Open Inventory and choose Receive.
2. Pick the item, enter the supplier reference, the quantity and unit, and the site (and house, if it matters). Cost is optional.
3. Submit.

The item's balance rises by what you received.

Use stock

Stock is drawn down in two ways:

• Automatically, as a side-effect of your daily work. When you record feed used on a lot, transfer chicks out of a hatchery lot, or administer a treatment, PoultryDesk deducts the matching item for you. You do not record it twice.
• Directly, when you issue stock outside those flows - open Inventory, choose Use, pick the item and quantity.

You cannot use more of an item than the balance holds - a usage that would push the balance negative is blocked.

Reconcile

Now and then the shelf and the ledger disagree - a spill, a miscount, a bag that walked off. Open the Variance view, and record the difference as an adjustment with a short note explaining it. The ledger and reality line up again, and the reason stays in the record.

What you get

• A site ledger showing each item's current balance, its movement over the last seven days, and its last receipt date.
• Per-lot consumption - total feed and medication used per lot, which feeds the FCR and cost figures.
• A full audit trail: every receipt and every use is attributable to a person and a device.

See also

• Health and withdrawals
• Raising broilers
• Recording sales and expenses